This document sets out the basis on which The Budgerigar Society collects and uses information about you in connection with your membership of the Society.
We are publishing this copy of the privacy notice because you have either applied for membership of The Budgerigar Society or you are renewing your subscription.
The Budgerigar Society is responsible for deciding how we hold and use personal information about you. This document explains how and why your personal data will be used, namely for the purposes of providing you with the benefits of membership of the Budgerigar Society.
The Budgerigar Society will look after the personal information you share with us
We will comply with data protection law and principles, which means that your data will be:
The Society will collect, store, and use the following personal information about you:
We only collect personal information about you from you. The information is collected from the following sources:
The Budgerigar Society is a Membership organisation. We process your personal data to fulfil your request to become a Member of the Society, or to renew your membership. As a member, you enter into a contract with the Society and we process your personal data in order to perform our part of the contract. We will use the personal information we collect about you as follows.
We will use your particularly sensitive personal information in the following ways:
We ask in the Membership Application Form whether you have ever been convicted of any offences against birds or animals, whether you have ever been convicted of theft of birds or animals and whether you have ever been refused membership of a livestock or bird society or had such a membership rescinded.
We collect this information about your criminal convictions history because the General Rules of our Society prevent Membership being extended to any individual who has been convicted of neglect of, cruelty to, causing suffering to or theft of birds or animals.
You do not have to disclose this information to us as a matter of law; we ask for your voluntary disclosure.
Why we might share your personal information with third parties
We might share your information with third parties to ensure the efficient administration of The Society, where we have a legitimate interest in doing so or where Members have asked us to do so. The following activities are carried out by third party suppliers:
The names of Members winning awards at Shows may be published by the newspaper “Cage and Aviary Birds”, local press and other publications with Members’ consent.
Payroll and pension administration activities are carried out by third party service providers.
We will take appropriate security measures to protect your personal information in our communications with these third parties. All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a legitimate need to use it, or who are using it in your vital interests.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
The information we keep about Members will be kept for the duration of the individual’s Membership of the Society, updated where necessary when the Membership is renewed. Members’ details published in the Membership List will be removed from the edition next published after the membership has terminated.
Employment information is retained for 7 years after the end of the employment relationship.
Members’ payment information is only stored until the order has been placed on their behalf.
Your rights in connection with personal information
Under certain circumstances, by law you have the right to:
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact The Society Administrator in writing.
Consent and your right to withdraw consent
Your personal details may be published in the publication “Cage & Aviary Birds” with your consent. Consent will be given in respect of the relevant issue of the newspaper.
If you have any questions…
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO) but we hope you will speak to us first if any issues arise.
The Budgerigar Society, 8 Garvie Brae, Tayport, Fife, DD6 9PR.
Tel 01828 633030