The Budgerigar Society

Best Practice – Duties of a Chief Steward

You have been asked by the Show Manager to perform the duties of Chief Steward at any type of   championship show. The following may be of assistance for you to conduct your duties to the best of your ability on the morning of the show:

  1. Find and prepare the judging staging you are to use. Your Judge’s name and your own will probably be upon it. Ensure that you have the necessary bio-security measures on the judging stand.
  2. Collect your team of stewards, the names of whom may be on display in the Show Hall.
  3. Collect the necessary paper work from the show office appertaining to the colours and sections that your judge will be judging. For each colour you should have the B.S. Judges benched sheet, the class result sheet to mark 1st – 7th, CC run down sheet and absentee sheet. Some shows will have the last three sections combined on one sheet. Also you will need the section run down sheet of the sections that your judge has been allocated to judge, although this may not be available until after all the colours have been judged. You will also need the colour dots as well as the 1st – 3rd cage label stickers (if available).
  4. Prior to start of judging, introduce yourself to your Judge (and the Subsidiary Judge if there is one) and take him/her to the judging area. Introduce your stewards to the judge/s.
  5. Commence judging your Colour/Variety Classes. Remember  to judge the specialist varieties first.
    Make sure that if there are more than seven birds in a class, the judge puts a dash in the place area on the label to show that the bird has been judged.
    Check each class against Absentee Sheet to make sure all birds are judged. If a bird is missing ~ check with the show office before judging the next class.
    Draw judge’s attention, if necessary, to scaly face/sick birds for removal from staging.
    Make sure that you always provide your judge with the next classes to judge. If classes are small, ensure that there are enough subsequent classes ready on the table to keep the judging flowing. Make sure that stewards carry no more than three cages at a time, do not place cages facing each other, and that cages are neither stacked on top of each other nor left on the floor (bio-security measures).
    Your judge may ask for your assistance in checking that the birds in the young bird classes are rung and wearing the correct current year coloured rings.
    Retain all 1st Prize winners on your judging tables for judging the CC run down and send the rest back on to the staging.
  6. Ensure that your Stewards place birds back on the staging in the order of their merit, leaving enough space for the class winner. A  separate sheet showing how to place birds in order of merit depending  on benched figures is enclosed or bench the birds in the manner that is         requested by the show manager.
  7. On completion of your Colour Classes, judge your Challenge Certificate all the way down the class.
    Ensure that the judge marks the colour line up placing in the box provided on the cage label all the way down.
    Send all the 1st prize winners on to the Specials’  Staging Area. Please ensure that the Certificate winner and the other colour dot birds to the winner are kept separate. Also ensure that the Colour Dots are placed in the centre of the cage label.
    After completion of judging your first colour ensure that all the necessary paper work is sent back to the show office prior to commencing judging the second colour.
    Check that your BOC bird is BS rung * and that the exhibitor has nominated BS (check with the show manager or show office) for the bird to be eligible for the CC. If not then the 2nd bird in the line up        or even the 3rd bird can win the CC as long as the above requirements are met.
    *  At this stage you will not be able to know if the ring is an official ring purchased through the Budgerigar Society but you can check that the bird has a ring. At the time of ring check, after completion of all judging, the judge and you can establish if the ring is an official B.S. ring by its flat part where the year is. This is a B.S. patent right. If the bird is rung with a plastic European ring or another metal ring and it is in the adult class then look for the next eligible winner.
    Remember that the Colour Dots are OPEN AWARDS. The BOC cannot be beaten by any other bird of the same colour in the section line up.        
    At Silver and Bronze patronage shows, the colour dots are for:
    • Red BOC
    • Orange BOC Any Age
    • Yellow BOC Any Age Opposite Sex
    • Blue BOC Young Bird
    • Green BOC Young Bird Opposite Sex

    At Gold & Area patronage shows (double CCs for Any Age & Young Bird), the colour dots are for:

    • Red BOC Any Age
    • Yellow BOC Any Age Opposite Sex
    • Blue BOC Young Bird
    • Green BOC Young Bird Opposite Sex
  8. Your judge will then be required to judge some of the major specials, i.e. overall BIS, Best Any Age, Best Young Bird and the Opposite Sexes when all the judges have completed judging all the colours.
  9. At the completion of judging for the major specials your judge will be required to judge one or two Sections, so ask him/her to make himself available at your judging stand again.
  10. Ask your stewards to bring back all first class winners of the section that you have been allocated to judge. The judge should now be judging them all the way down (or up to 10th Best depending on the show’s requirement).
    Check that birds are all correct. ie 200s are of Intermediate Any Age and that no birds are missing.
    Ensure that you have sufficient space for all class winners to be viewed by the judge. Do not stack cages on top of each other (bio-security regulations). Ensure that the judge marks the section placing in the box provided on the cage label all the way through (or as far down as required).         Ensure that the section judge does not place any bird of a particular colour contrary to the placing by the colour judge.
    If the judge is not adhering to B.S. regulations then inform him first and if there is still a problem then inform the Show Manager at the time of judging.
  11. Return all the birds to their classes on the staging after all judging have been completed apart from any CC or section winners.
  12. After completion of judging all your Sections, collect all your CCs, Section winners and Certificate of Merit (COM) winners and their relevant B.S. paper work for ring checking. Remember that the COM cannot be awarded to a C.C. winner. Ensure also that you have the B.S. paper work for the BIS and BYB if your judge has judged those birds in the colour line up.
    If your judge suspects a show offence then inform the show manager immediately.
  13. Escort your judge with your birds and all necessary paperwork to the designated area for ring checking. Ensure that you also have the bio-security measures for ring checking.
    Return all the paper work to the show office and birds back to the staging after completion of the task.
  14. After completion of judging please ensure that your team dismantles and stores away the judging stands.


  1. Please ensure that all bio-security measures are adhered to at all times.
  2. Please ensure that no one speaks to your judge while judging is in progress.
  3. Stewards must carry no more than three cages at a time.
  4. Bird cages must not be placed on the floor.
  5. Any problems – Please see the show manager.
  6. Good luck and you and your team have an enjoyable day.